Services Agreement
Service Provider: Eight Entertainment
Project details
The information below identifies the client, project date, and service location.
Type of service
Select all services that apply to this project.
Photography & Videography
Live Entertainment
Event Production
Content Creation
Project description & deliverables
Define the agreed output and production requirements.
Payment terms
The payment schedule applies to the total project fee below.
Due upon booking request. The date is not reserved until the deposit is received. The deposit may be applied to a rescheduled date within six months.
Due on the project day, payable on site ideally before any work starts. Cash, Venmo, Zelle, check, or card accepted.
Due upon completion and delivery of the finished project, and before final files are delivered. Payment is due within seven days of completion.
Final files will be delivered within seven business days of final payment. A late fee of 1.5% per month, equivalent to 18% annually, applies to overdue balances. Eight Entertainment may withhold all deliverables until payment is made in full.
Scope of work
Unless the project details state otherwise, the following inclusions and exclusions apply.
Included
- Professional photography and/or videography services on the project date.
- Professional editing and color correction.
- Digital delivery of final files.
- Revision rounds as stated in Section 11.
- Raw footage and/or photos available for an additional fee.
Not included
- Travel beyond 30 miles from Austin, Texas, billed at $0.67 per mile.
- Specialized rentals not owned by Eight Entertainment.
- Additional crew members or performers.
- Rush delivery, available for a 50% surcharge.
- Prints or physical media.
- Overtime beyond the agreed time.
- Venue coordination or event planning.
Delivery timeline
Standard delivery is two to four weeks after the project, subject to final payment.
- Files will be delivered digitally through Google Drive, Dropbox, or WeTransfer.
- Delivered files will remain available for download for 30 days.
- Rush delivery within 48 to 72 hours may be arranged for a 50% surcharge.
Cancellation & rescheduling
Client cancellations are subject to the tiered schedule below.
Tiered cancellation terms
These terms set the amount due according to how close the cancellation occurs to the project date.
The deposit is transferable to a rescheduled date within six months.
50% of the remaining project balance is due.
The full project fee is due.
The full project fee is due.
Cancellation by Eight Entertainment
If Eight Entertainment cancels, the client may choose a full refund, a free reschedule, or a qualified replacement provider.
Weather and force majeure
If weather or a force majeure event prevents the project from proceeding, the client may choose a free reschedule or a full refund.
Usage rights & copyright
This section defines ownership of the work and the client’s license to use the final deliverables.
Raw footage, photos & copyrights
Eight Entertainment retains ownership of all raw footage, raw photos, and all copyrights. Raw files are not included in the standard deliverables and may be made available to the client for an additional fee.
The client receives a license to use final deliverables for personal use, social media, websites, sharing with family, friends, and colleagues, and commercial use related to the client’s business.
The client may not sell or license the work to third parties, claim ownership of the work, alter files without permission, or remove watermarks.
Eight Entertainment may use work from the project in portfolios, marketing, promotions, social media, websites, competitions, and demo reels. The client may opt out by initialing below.
Client responsibilities
- Provide accurate project details.
- Secure all required permits.
- Provide a safe and accessible location.
- Notify Eight Entertainment of project changes.
- Remain available as needed during the project.
- Provide timely feedback during revisions.
Liability & indemnification
Eight Entertainment insures its equipment. The client is not liable for equipment damage except when caused by gross negligence or intentional harm.
Eight Entertainment is not liable for injuries except when caused by its gross negligence.
Eight Entertainment is not liable for data loss caused by equipment failure, theft, or technical issues. Backups are maintained, but data recovery cannot be guaranteed.
Work quality will be consistent with Eight Entertainment’s portfolio. Lighting, weather, and other conditions outside Eight Entertainment’s control may affect final results.
Revisions & additional work
Revision allowances may be adjusted in writing for the specific project.
Two revision rounds included by default
Unless the project details state otherwise, the project includes two rounds of revisions. Additional revisions are billed at $75 per hour. Any increase in project scope will be priced and approved before additional work begins.
Dispute resolution
The parties will first attempt to resolve any dispute through direct communication. If the dispute remains unresolved, the parties will proceed to mediation before pursuing legal action in Austin, Texas.
Agreement acceptance
By signing, both parties acknowledge and accept the terms of this agreement.
Payment receipt log
| Payment | Amount | Date received | Method / note |
|---|---|---|---|
| Deposit · 25% | |||
| Second · 40% | |||
| Final · 35% | |||
| Total paid |
Eight Entertainment
Austin, Texas